The Prepare phase includes everything that has to happen before your visitor is approved to sign in.
- Send an invite and scheduling link for your visitor to book a time that suits
- Visitors can upload and view documents ahead of time, risk insight and approvals happen behind the scenes
- Resources like meeting rooms and parking spots are allocated automatically
The work done during the Prepare phase reduces the unnecessary steps on arrival and keeps visitors moving while their host is notified.
- Frictionless sign in via phone, kiosk or QR code
- Print ID badges to easily identify visitors
- Hosts and visitors are connected quickly with notifications via Teams, Slack, SMS or email
The Engage phase is when visitors or employees are present — virtually or physically — from the moment they sign in to the end of their visit.
- Enhance the visitor experience by offering catering when they sign in
- See an accurate view of everyone currently on your premises and facilitate effective emergency evacuations
- Monitor rooms and desks to confirm they are being efficiently utilized
Depart phase covers the end of an engagement, whether the person is signing out at the end of a visit, or the conclusion of their working day.
- Streamlined sign out via geolocation, RFID and QR code
- Release rooms and resources when meetings finish early
- Record and track incidents, which feeds into watch lists and risk assessments
The Review phase is all about retrospection and continuous improvement of your processes.
- Continually assess the compliance status of frequent visitors & staff
- Understand visitor patterns, busy times and office utilization across regions
- Adjust policies and visitor flows to optimize journeys & meet regulatory requirements
