Sign In Solutions
Trusted by world-leading organizations
The benefits of a visitor management system
vms01
Enhanced visibility at every stage of the visitor lifecycle
  • Gather documentation, approvals and verify visitors before arrival to ensure compliance and streamline check in
  • Get a complete overview of what visitors, employees and contractors are on-site from a centralized dashboard
  • Add advanced risk insights and threat scoring for extra peace of mind and security
vms02
Save time and automate your procedures
  • Set up automated triggers and events for different visitor types with the custom workflow editor
  • Automatically notify hosts of visitor arrivals and ensure guests aren’t left waiting in the lobby
  • Manage data anonymization and retention policies to ensure sensitive data is handled responsibly

 

vms03
Be audit and report ready
  • A digital solution means you are always ready for audits with an accurate, searchable, cloud-based database
  • Say goodbye to manually digging through data with simple, one-click reporting and data visualization
  • Know who is on-site and easily send notifications and conduct roll calls in the event of an emergency
vms04
Your software, your way
  • Customize branding across all visitor touch points
  • Take the friction out of the check-in experience, create custom visitor flows and take your service to the next level
  • Integrate with Salesforce and never miss a client interaction opportunity
Enhance every stage of the visitor management lifecycle

The Prepare phase includes everything that has to happen before your visitor is approved to sign in. Whether you’re inviting a visitor, scheduling an appointment or onboarding a new employee, the preparation phase is an important part of the experience.

  • Send an invite and scheduling link for your visitor to book a time that suits
  • Visitors can upload and view documents ahead of time, risk insight and approvals happen behind the scenes
  • Resources like meeting rooms and parking spots are allocated automatically

The work done during the Prepare phase reduces the unnecessary steps on arrival and keeps visitors moving while their host is notified.

  • Frictionless sign in via phone, kiosk or QR code
  • Print ID bages to easily identify visitors
  • Hosts and visitors are connected quickly with notifications via Teams, Slack, SMS or email

The Engage phase is when visitors or employees are present -  virtually or physically - from the moment they sign in to the end of their visit. 

  • Enhance the visitor experience by offering catering when they sign in
  • See an accurate view of everyone currently on your premises and facilitate effective emergency evacuations
  • Monitor rooms and desks to confirm they are being efficiently utilized

Depart phase covers the end of an engagement, whether the person is signing out at the end of a visit, or the conclusion of their working day.

  • Streamlined sign out via geolocation, RFID and QR code
  • Release rooms and resources when meetings finish early
  • Record and track incidents, which feeds into watch lists and risk assessments

The Review phase is all about retrospection and continuous improvement of your processes.

  • Continually assess the compliance status of frequent visitors & staff
  • Understand visitor patterns, busy times and office utilization across regions
  • Adjust policies and visitor flows to optimize journeys & meet regulatory requirements
Prepare image Arrive image Engage image Depart image Review image
Visitor management features designed with enterprise companies in mind
Pre-registration
Easily pre-register visitors to ensure credentials are verified and access is seamless before they arrive
Automation
Automate check-ins and approvals to save time and eliminate manual errors, giving your team more time to focus on what matters
Visitor watchlists
Protect your workplace with automated watchlist screening, ensuring only approved individuals gain access
Capture signatures
Securely capture digital signatures during check-in for legal compliance and streamlined recordkeeping
Visitor flows
Customize visitor workflows to suit your unique needs, from NDAs to health checks, creating a tailored visitor experience
Notifications
Keep your team informed in real-time with instant notifications when visitors arrive, ensuring smooth coordination
Frequently asked questions
The world leader in visitor management software
Speak to us about how Sign In Solutions can help streamline your workplace
Contact us today